Revised:
Original Number: 104
Original Date of Issue:
|
Reissued: |
104A - June 8, 1979 |
104E - |
|
|
104B - December 12, 1983 |
104F - |
|
|
104C - |
104G – September 1, 2005 |
|
|
104D - |
After attempting 12 semester hours: 1.60
24 - 1.70
36 - 1.80
48 - 1.90
graduation - 2.00
Developmental courses and withdrawals made during the refund
period for any term as stipulated in the academic calendar are not included
in semester hours attempted.
If students
are receiving federal financial aid, additional criteria must be met: At the
end of the second academic year (the equivalent of four semesters with combined
summer sessions counting as one semester), students receiving federal financial
aid must have a 2.0 cumulative grade point average, consistent with graduation
requirements.
2.
Students must maintain a satisfactory
course completion rate (cumulative and based on credit hours, including all
credit and developmental courses) of two-thirds (67%) of the courses for which
they have registered. Assessment
of completion rate shall begin when students have registered for a minimum
of 12 credit hours. Satisfactory completion is indicated by grades of A, B,
C, D, P or MP; however, for purposes of academic progress, the
grade of MP is an indication of satisfactory course completion only when received
in a course being taken for the first time. (A W after the full refund period
shall be considered unsatisfactory course completion.)
Fall, Spring,
and combined Summer Sessions (I & II) shall each be counted as one
semester. Academic progress (completion rate of courses) will be monitored each
semester for all students.
3.
Students
who do not maintain a grade point average and satisfactory course completion
rate according to the above schedule will be placed on probation for the next
semester for which they register.
Students who
are on probation will be allowed to register for no more than 13 credit hours. (Exceptions may be made by Department Heads
and Curriculum Supervisors in programs for which the minimum load is greater
than 13 credit hours.)
4.
At the end
of the probation semester, either:
b.
Students do
not achieve the minimum cumulative grade point average and satisfactory course
completion rate but do complete a minimum of 75% of the credit hours for which
they are registered during that semester, with grades of A, B, C, P or MP;
however, for
purposes of academic progress, the grade of MP is an indication of
satisfactory course completion only when received in a course being taken for
the first time. These students are placed on provisional status (PL). They are
allowed to continue with the maximum of 13 credit hours.
c.
Students
who do neither of the above are dropped for poor scholarship (DS) or dropped
for insufficient progress (DP).
5. Students dropped for poor scholarship or insufficient
progress must sit out and will not be permitted to register for one full academic
semester. (Combined Summer Sessions I and II will not count as one full academic
semester for this purpose.) Letters notifying students that they are being
dropped for poor scholarship or dropped for insufficient progress will also
inform them of action required to return to the College In their return semester, students will be placed
After reinstatement on provisional part-time status (PP), students and may register for no more than 7 credit hours.
At the end of the return semester, either:
a. Students achieve the minimum cumulative
grade point average and satisfactory course completion
rate and are removed from provisional part-time status, or
b. Students may request
reinstatement as full-time students on provisional status (PL) if they have
earned A, B, C, P or MP in each course; however, for purposes of academic progress,
the grade of MP is an indication of satisfactory course completion
only when received in a course being taken for the first time, or
c. Students may re-register
part-time on provisional status provided that they earn A, B, C, P or MP in
each course for which they are registered; however, for purposes of
academic progress, the grade of MP is an indication of satisfactory
course completion only when received in a course being taken for the first
time.
d. Students who do not meet any of
the above conditions or have been dropped more than once from the College
may not be reinstated until they either appeal successfully to the Academic
Appeals Committee (see F. Academic Appeals) or meet criteria
for time amnesty. All students who are reinstated based on appeals or amnesty
will normally be placed on part-time provisional status.
Note: Financial
Aid
Students must
continue to make progress as stipulated under section 4b (PL) to remain
eligible for receiving financial aid.
Students enrolled
for class after sitting out for one full academic semester (Section 5) and who
return on provisional part-time status (PP) are not eligible to receive
financial aid for the return semester and not until the minimum grade point
average (GPA) associated with the appropriate attempted semester hours, as
outlined in Section A, has been attained.
When this
requirement has been attained, students may request financial aid reinstatement
through the financial aid appeals process.
Forms are available at the Financial Aid counter.
B.
Policy on Repeated Course*
1.
Repeat to Improve Grade of B,
C, D or F.
Students
may repeat courses to improve an initial grade of B, C, D
or F. The
following conditions apply:
a. When a student repeats a course for the first time (second
attempt), the higher grade earned (either
initial grade
or grade of second attempt) will be the grade
counted in the calculation of the GPA.
3.
Credit for a course is given only once. Each attempted grade will appear on
transcript. Note: Some colleges to which students may wish to transfer
do not accept this method of calculating grade point averages.
Note: Financial Aid
Students
who repeat a course for which they previously received a grade of A, B, C,
or P will not receive financial aid for that course.
Financial aid
can only be awarded up to three times for the same course in which an
MP, D,F, or W was earned.
C.
Incomplete Work
1. The letter I on a student's grade report or transcript indicates that a student has not completed all the requirements for a grade in a course.
2. The instructor will inform the student of the work to be completed and the date that it is due. Notification of the incomplete grade will be forwarded to the department head through the use of the incomplete grade card.
3. An incomplete
grade becomes a failing grade (F) if the work is not completed within six
weeks from the end of the final exam period in which the I grade was assigned.
4. An I
will not be counted in the student's grade point average and academic progress
in determining academic standing.
5. Since
only completed work can be counted as making progress towards the degree,
the student needs to understand that an incomplete grade may have implications
for qualifying for financial aid. In addition, incomplete grades will not
satisfy requirements for prerequisites.
D. Withdrawals
from Course
Students have
the privilege of withdrawing from a course(s) through the eleventh week of a
regular semester and through the fourth week of a summer session. (Note: Excessive
withdrawals will affect academic progress.)
Students dropping
a class or completely withdrawing from a semester must obtain the appropriate
forms and submit them to the Office of Student
Records and Registration. They should
see a counselor before submitting these forms.
The date when
the Office of Student Records and Registration accepts the appropriate drop or
withdrawal form is the official date of withdrawal. A student who cannot appear
in person to fill out a withdrawal form must send a letter stating the date and
reason for the withdrawal. Absence from class or merely notifying the professor
does not constitute withdrawal. In the event of an emergency where the student
cannot submit the form in person or by mail, a telephone call will be accepted
but a written request should follow. A teacher may initiate a withdrawal
(according to Policies and Procedures 5). (Note: Students should not assume
that the instructor will initiate such withdrawals.)
Students who
are unable to complete a course(s) because of serious illness or other emergency
may apply for an excused withdrawal within 2 years of the occurrence
to the Office of the Vice President for Student Affairs. Excused withdrawals are not counted in determining academic progress; however, excused withdrawals are counted as an attempt
when awarding financial aid. Satisfactory documentation
of the illness or emergency will be required.
E. Maximum
Credits
After registering
for 150% of the credits needed for a degree program or for a certificate program,
students will no longer be eligible for federal financial aid.
Developmental courses, English as a second language courses and excused
withdrawals are not counted as part of the maximum credit limit. However,
current federal financial aid regulations limit students to 30 developmental
credits for receiving financial aid. Exceptions
to the maximum credit limit may be requested through the financial aid appeals
process, by those who claim extenuating circumstances.
Forms are available at the Financial Aid counter.
F. Academic
Appeals
Students applying for reinstatement
to the College must submit an “Application for Reinstatement Form” to the
Academic Appeals Committee. Applications
may be obtained in the Division of Educational Support Services Office.
Forms must be submitted no later than the deadline dates stated in
the calendar in the College catalog. Applications
received after the deadline dates will be rolled over and considered for the
following academic semester. Students will
be notified in writing of the Committee’s decision. (Reinstatements are not granted for summer sessions.)