Revised: July 16, 2001

Original Number: 84
Original Date of Issue: August 21, 1972

Reissued:	84A - April 30, 1974
	84B - July 20, 1978
	84C - November 17, 1980
	84D - May 17, 1990
	103 - September 1, 1997
	103A - July 16, 2001

Effective immediately, this procedure applies to all full-time and part-time students who are employed on a part-time basis at the College. Part-time students who are employed by the College on a full-time basis are processed in the same manner as other full-time employees.

RESPONSIBILITIES OF FINANCIAL AID OFFICE

All part-time student employees, whether paid out of Federal College Work-Study Program funds or general funds of the College included in office budgets, must be processed through the Financial Aid Office. Federal regulations require (a) that all students be treated in the same manner with respect to hours of work and compensation; and (b) that statistical data relating to them be reported annually to the Office of Education.

NUMBERS OF HOURS WHICH STUDENTS MAY WORK

During the regular semesters, including examination time, students may not work more than twenty (20) hours per week. When classes are in session for only part of a week, the twenty-hour limit applies to the entire week.

During the summer sessions, students enrolling for less than six (6) credits will have work hours consistent with the normal work hours of full-time classified employees. Students enrolling for six (6) or more credits are limited to a maximum of twenty (20) hours per week.

Authorizations are issued for the academic year and also for the summer. Therefore, students must request a new authorization at the beginning of these periods. Students' hours will vary depending on their enrollment status.

PROCEDURES TO BE FOLLOWED BY STUDENT SEEKING EMPLOYMENT

1. College Work-Study Program (CWSP)

   To establish eligibility for College Work-Study Program employment, a student must first apply for financial aid in accordance with the procedures outlined in the Catalog.

   Students will be notified by the Financial Aid Office of their College Work-Study eligibility. Students should report to the Financial Aid Office after they have been awarded work-study to:

   1. submit necessary documentation for the I-9 form (i.e., confirmation of citizenship status), if applicable;

   2. review the Work-Study Job Listing Book to select a position for an interview; and

   3. obtain the Work-Study authorization and supplemental information to begin working.

   Additional details about job placement are available through the College Work-Study Coordinator at the Financial Aid Office.

   No student should be permitted to begin working before the signed authorization form has been returned to the Financial Aid Office. The only office that can authorize pay is the Financial Aid Office.

2. Regular Payroll Students

   Federal regulations involving financial aid eligibility require that regular payroll earnings at the College be taken into consideration in the determination of financial need the following year. All regular payroll authorizations originate in the Financial Aid Office.

   A department seeking to place a student on its regular payroll will send the student to the Financial Aid Office to obtain an authorization form. The department referring must be sure that it has regular payroll money in its budget to cover all such wages.

   Depending on what financial aid, if any, the student is receiving, the Financial Aid Office will make one of the following determinations:

   1. The student will be hired on regular payroll. In this case, the student will be given an authorization form to be signed by the supervisor. This authorization will be valid for either the duration of the academic year or the summer.

   2. The student is eligible for the College Work-Study Program. In this case, the student will be placed on the CWSP payroll instead of the regular payroll.

   Authorizations signed by the appropriate supervisor should be returned to the Financial Aid Office. No student is to begin working until the signed authorization form has been returned to the Financial Aid Office from the supervisor. The Financial Aid Office will forward the processed authorizations to the Business Office for payroll purposes.

3. Wage Rate

   Effective July 30, 2001, the wage rate for all student employees will be $7.00 per hour. Based upon the requirements of the specific program, an exception to the standard wage rate may be granted by the President or his designee.