Tips on How to Communicate with Your Elected Officials

Email is a direct way to communicate with a legislative office. When writing a letter, this list of suggestions will improve its effectiveness:

• Individually composed emails, rather than mass generated form emails, make a greater impression on your legislator. Always place your name, address, and phone number at the top.


• Be specific. Your purpose for writing should be stated in the first paragraph of the email. If your email pertains to a specific piece of legislation, be sure to identify its full name and number, e.g. House Bill: HB_____, Senate Bill: SB_____.


• State your position. Explain why you support or oppose this particular issue. Keep in mind that local examples concerning the impact of this legislation are very powerful. Be courteous and to the point, keeping your email focused on one issue.


• Ask for a response. Indicate to your legislator that you would appreciate a reply containing his/her position on the issue. "Sincerely yours" is a proper way to conclude your email.


• Follow up. If you agree with your legislator's vote, take the time to let him/her know that. Similarly, if you disagree with his or her vote, inform your legislator.